NIGERIAN ASSOCIATION OF AGRICULTURAL STUDENTS, OOU CAHAPTER CONSTITUTION

                                                        

                          

TABLE OF CONTENT

i The presidential accent

ii Table of content

iii The preamble

ARTICLE ONE: THE GENERAL PROVISION

Supremacy of the constitution

Membership of the Union

Patron(s) of the Association

Grand Patron of the Association

Honorary life Membership

Staff Advisers of the Association

Administration of the Association

ARTICLE TWO: THE LEGISLATIVE BRANCH

Investiture of legislative power

The General meeting

NRC and its composition

Powers and functions of NRC

Procedure at NRC meeting

Meeting of NRC

Right of attendance of NRC meetings

      h    Quorum in the NRC

      I     Voting in the NRC

      J     Unqualified persons sitting on voting at NRC

      k.   Forfeiture of seat in the NRC

      l.    Resignation of seats in the NRC

ARTICLE THREE: EXECUTIVE ARM

Central Executive Council

Composition of the Executive arm

Functions of the Officers

Collective responsibilities of the Council

Meetings of the Executive council

ARTICLE FOUR: JUDICIAL COUNCIL

Judiciary

Functions of the Judiciary

ARTICLE FIVE: COMMITTEES, BOARD AND COMMISSIONS

Budget and finance committee

Audit committee

Welfare committee

Sport committee

Electoral Committee

Petition Electoral Committee

Student Disciplinary Committee

Social committee

Press board

Associations property

ARTICLE SIX: MISCELLANEOUS

Oaths

Code of conduct

ARTICLE 7: ELECTIONS

Eligibility

Electoral law

Removal of the Association Officer

Removal of Speaker of NRC

Resignation of Association Officer

Certificate of Merit

ARTICLE 8: CARETAKER COMMITTEE

SCHEDULE: STANDING ORDERS

The Inaugural Meeting

Other Business Meetings

Motions

Motion without Notice

Rules of Debate

PRESIDENTIAL ACCENT

Change is an inevitable constant thing throughout human existence. Positive changes take a pivot position and plays important role in the transformation towards positivity. It is on this premise that I salute the courage and relentless effort of the entire representative council of this noble association (NAAS OOU) led by the indefatigable leader, Hon. Quadri Uthman  A. for taking the right bold step in the right direction at the right time for the long overdue rebranding of this greatest authority and bond of the association (NAAS CONSTITUTION). Indeed, this is a step to the greater height this noble association deserves. I thank God for his grace in the lives of the past and present NAASites, NAAS EXECUTIVE COUNCIL, REPRESENTATIVE COUNCIL, JUDICIAL COUNCIL and all other progressives that have in one way or the other contributed towards the success and achieving the greater height of this association. May we all be rewarded according to our labour and service to humanity. To those who will be taken the mantle of this leadership of this association, I plead, beseech, and pray to be visionary, objective, and at least doing a thing towards lifting the association to its deserved position (beyond her contemporaries).

Remember, NAAS-OOU; Emblem of the Green world.

Thank You.

Long live NAAS-OOU (Emblem of the Green world)

Long live Student Unionism (Towards liberation of the Oppressed)

Long live OOU (Training ground for future leaders).

INTRODUCTION

THE NIGERIAN ASSOCIATION OF AGRICULTURAL STUDENTS (N.A.A.S)

The Nigerian Association of Agricultural Students (NAAS) as an academic association whose main objectives is to promote Educational and Social interaction between Agricultural students, to students, to represent the interest of Nigeria the interest of Nigerian students. The association was formed in 1973 of the Faculty of Agriculture, university of Ibadan.  Ever since the seat of the national headquarters have been on rotational basis (Biennially), via election at national conventions. The headquarter once in Ogun State University (now Olabisi Onabanjo University) Ago-Iwoye (1993-1995).

PREAMBLE

We, the entire students  of College of Agricultural Sciences, Olabisi Onabanjo University, Yewa Campus, Ogun State, Nigeria being fully aware of the need to uplift the general progress of the members of Nigeria Association of Agricultural Students (NAAS) with a view to fostering good relationship between  all members and later for the general welfare of members and in order to provide means by which we will effectively utilize the education, cultural and social resources of the association for the development of responsible community participation. Co-operation and leadership and to contribute our quote to the progress of Agriculture in our Country; Nigeria. We resolved firmly and solemnly to form and establish the constitution and that, this constitution shall be the highest law-making document for the running of the Association (NAAS) in this campus. We promise to work together in the spirit and dictate of this constitution.

AIMS AND OBJECTIVES.

Ø  To promote educational and social interaction between Agricultural students

Ø  To cater for the general welfare and interest of the members of the association.

Ø  To promote relation and inter change of ideas in all fields of agricultural educational and the practical application of agriculture among members.

Ø  Organize seminars and lectures where members can acquaint themselves with the problems facing agriculture in Nigeria and other topics that may be considered necessary.

Ø  To organize membership visit to Agricultural establishments, research institutes, farms/industries and when the need arises

Ø  To observe her constitutional rights and obligations from the national Body of Nigeria Association of Agricultural Students (N.A.A.S)

ARTICLE 1

GENERAL PROVISION

SECTION 1: NAME AND ADDRESS.

(a) The Association shall be known, called and addresses as the Nigerian Association of Agricultural Students, Olabisi Onabanjo University (formally Ogun State University) chapter. College of Agricultural Sciences, P.M.B 0012, Yewa campus, Ayetoro, Ogun State, Nigeria.

(b) This Constitution shall be cited as NAAS OOU Constitution 2007 (As Amended)

SECTION 2: SUPREMACY

This Constitution is supreme and its supremacy shall have binding force on all members of the Association.

SECTION 3: MEMBERSHIP OF ASSOCIATION

Sub-section 1:

(a) All duly registered students of the college are recognized by the association and shall be  deemed members of the association.

(b) All departmental Association shall also be members of NAAS.

Sub-section 2: A financial member is any member of the association who has paid his/her annual due and any form of levies that may be required of him/her.

Sub-section 3: A non-financial member is a member who has defaulted in payment of his/her annual due and any form of levies that may be required to him/her.

Sub- section 4:

(a) The Annual due shall be

(i) Three hundred naira (N300) stalites

(ii) Five hundred Naira (N500) freshmen

(iii) The Departmental Associations shall pay a sum of One Thousand Naira (N1000) seasonally to NAAS account

(b) The annual due is liable to a change by a vote of 2/3rd majority Majority of member of NRC present and voting when the need arises; provided a quorum is formed.

Sub-section 5: Donation, aids-gift from individual or groups of individual organizations, governments and other bodies for general and specific purposes, so long as such an assistance shall not in any way compromise the aims and objectives of NAAS or undermine its policy or compel it to modify or alter its activities, shall form part of the NAAS resources. On no account should the aforementioned items listed on Article 1, section 3, subsection 5a spend more than Twenty-four hours (24hrs) in any officer’s hand before deposition into the Association account. Such items or materials must not be used without the approval of the NRC.

Sub-section 6: All revenues or other moneys raised or received by this association shall be paid directly in to account of this Association before withdrawer for any project. In case of withdrawal, the Deputy Speaker with any of either the President or Financial secretary shall sign for withdrawal. No money shall be withdrawn from the account of the Association except to meet expenditure that is charged upon, or where the issue of those money has been authorized by the house/NRC. The remuneration and sitting allowances payable to C.E.C members, NRC members, judicial council members and other committee members shall be a charge upon the account of the Association  There shall be a fiscal policy sharing of 60:30:10 allocated to the Executive, Legislative and Judicial arms of Government respectively.

SECTION 4: PATRONS OF THE ASSOCIATION

Sub-section 1: The provost of the college of Agricultural sciences shall be the chief patron of the                           Association.

Sub-section 2; The Deans of faculties, the Heads of departments shall be made patrons.

Sub-section 3: Other patrons of the association shall be chosen from amongst members of the public who show marked interest.

Sub-section 4: Such patrons shall be deemed a patron after he formally notifies the association                         of his acceptance of the offer as a patron.

Sub-section 5: Any member of NAAS shall have the power to recommend any individual to the                        NPC for appointment as patron of the Association.

Sub-section 6: Such recommendation shall be approved by 2/3rd majority of members of NRC                         present and voting provided if the quorum is formed.

SECTION 5: OFFICE OF THE GRAND PATRON

Sub-section 1: shall fully coordinate the activities of other patrons the growth of the Association

Sub-section 2: shall through his/her cooperation see to the upliftment and progress of the                        Association.

Sub-section 3: shall serve for a period five (5) years after which he might be reappointed or not

SECTION 6: HONOURARY LIFE MEMBERSHIP

Sub-section 1: The NRC shall and it’s last sitting before dissolving itself decides on, who to be                        made life members of the association.

Sub-section 2: Life member shall be conferred on out-going and or former member of NAAS who have be backed by 2/3rd majority of members of NRC present and voting. Any person conferred with life membership shall be awarded a certificate duly signed by the president, chairman, or honorary committee. The honorary committee shall set up toward the end of every parliamentary year by the NRC. He/she shall participate in recognized meetings and functions of the association.

Sub-section 3: Membership shall be revoked by a resolution of 2/3 majorities of members of NRC present and voting provides a quorum is formed.

SECTION 7 ASSOCIATION ADVISERS

Sub-section 1: The Association shall have at least one adviser at any instance.

Sub-section 2: shall be nominated by the executives provided if pass through ratification 2/3rd                           majority of members of NRC present and voting provided a quorum is formed.

Sub-section 3: shall possess evidence of retained interest in the Association affairs

Sub-section 4: shall be removed in line with Article 1, section 6, sub-section 3

SECTION 8 ADMINISTRATION OF THE ASSOCIATION

The Association’s administration shall consist of the Legislative, Executive and                         Judiciary arms.

ARTICLE 2

SECTION 1: INVESTITURE OF THE LEGISLATIVE POWER

Sub-section 1: The Legislative powers of the Association is here invested in the NAAS                           Representative Council (NRC) and the Congress.

Sub-section 2: NAAS Representative council of Five Students each from part 1-5

Sub-section 3: The NRC shall have power to make laws for the peace, order and good governance of the Association.

SECTION 2: THE CONGRESS/GENERAL MEETING

Sub-section 1: General assembly of students shall hereafter be called “General Meeting” or                         “Congress”.

Sub-section 2: Function of the Congress

The general meeting/congress shall take decision on matters which in the opinion of the        Executive council or the NRC is beyond their powers Congress shall be called 3 times in a parliamentary year to explain to the congress the state of Association. The executive shall at the end of its tenure of office prepare an annual report and presented to the congress by the General Secretary.

Sub Section 3: Holding of General meeting/congress.

The president of the Association shall summon a general for the purpose of Article 2, section 2, sub-section 1.  The speaker shall summon general meeting within 24 hours of the receipt of a written duly signed by members of the N.R.C. The general meeting shall be deemed legal if it were called by any group of at least 1/8th  of financial members of which of least 20% shall represent each of at least four parts in the college. In the case of Article 2, section 2, section 2, sub-section 3 (c) the notice of such a general meeting shall be duly signed by all the 1/8th of financial members of the general meeting concerned. The president shall preside as the chairman of any general meeting so called.

SECTION 3: NRC AND ITS COMPOSITION

There shall be student (NAAS) representative council, N.R.C which shall be representative policy making body of the Association consisting of

      The Speaker

      The Deputy Speaker

      The Clerk of the house

      The Chief Whip

      The Assistant Clerk

      Constituency Leaders

      Others student (NAAS) Representative elected/nominated from respective levels on the basis of 20% of the accepted N.RC members which is also 20% of the registered members.

SECTION 4: TERMS OF OFFICE OF THE NRC

The NRC shall function for two (2) semesters of an Academic session representing a parliamentary year and stand dissolve thereafter.

SECTION 5: POWERS AND FUNCTION OF NRC

THE NRC shall:

Sub section 1: Consider and approve the session Budget of the Association at the first business meeting of the council which must be convened not later in a 21 days after Association election.

Sub section 2: Have the power to set up such standing order committee/commission as it many deem fit subject to the provisions of this constitution and at the same time to dissolve such committee or suspend or remove any member of the committee.

Sub section 3: Consider the progress reports of various standing committees, commissions, and councils of the Association.

Sub-section 4: Consider proposals, motions and other matters raised in connection with or incidental to the provisions of this constitution and pass recommendation to the appropriate body or bodies for execution.

Shall have the right to approve any programme of any member of the C.E.C, which is seen to benefit the Naasities and ensures the growth and uplifting of the Association such programme shall be presented to the House through the office of president.

Sub section 5: Upon a petition signed by at least one of the members of the NRC review any programme (s) proposed by the Association Executives Council.

Sub section 6: Upon a petition signed by the chairman of the Audit committee, the NRC shall have the power to summon any defaulting officer to give detailed explanation. If not satisfied refer such officer to judicial Council.

Sub section 7: Have the power to examine the state of the Association financial upon a

petition signed by at least 7 members of the N.R/C

Sub section 8: Shall have the power to discipline any member of the Arms of government found guilty of any misconduct detriment to the upliftments of the Association.

Shall also have power to discipline any officer through Disciplinary Committee, Such a member of any of the Arms of government has the right to appeal to the judicial council.

Shall have power to discipline any member of any arm of government found guilty of disregarding or acting contrary to any motion and resolution passed by 2/3rd majority present.

Sub-section 9: Shall publish findings of the Audit committee to members of the Association

Sub-section 10: Direct, if it chooses, that a referendum be conducted in order to determine any matter whatsoever.

Sub-section 11: Do all such other things to guarantee the effective achievement of the objectives which have been set out in the preamble of this constitution.

SECTION 7: OATH OF OFFICE BY THE SPEAKER AND DEPUTY SPEAKER

Both the Speaker and Deputy speaker shall before taking their seats in the opening of the NRC for the parliamentary year take and subscribe before the entire members of the N.R.C of office or allegiance which will be administered by the provost of the college or former speaker of the NRC.

SECTION 8: SPEAKER OF N.R.C

Sub-section 1: The speaker who shall be an elected member of the N.R.C shall be elected by 2/3rd majority of the NRC. If the contestants are two or less that two as simple and majority, if the contestant are more than two.

Sub-section 2: He shall have power to maintain order in the NRC.

Sub-section 3: He shall have power to summon the meeting of NRC through the clerk.

Sub-section 4: He shall impartially direct the proceeding at the sitting of the NRC and he shall execute all other functions conferred on him under the provisions of this constitution.

Sub-section 5: He shall, at the sitting of the NRC interpret the constitution of the Association in good faith, provided such interpretation shall be reversible by 2/3rd of members of NRC present and voting without prejudice to interpretation given by the judicial council.

Sub-section 6: The office of the speaker shall become vacant If he ceases to be a member of the NRC otherwise by reason of dissolution of the NRC

If the NRC by a motion supported by 2/3rd majority of members (whether arising from infinity of mind or body) or for act of misconduct.

Sub-section 7: He must have spent one parliamentary year in the house

SECTION 9: DEPUTY SPEAKER

Sub-section 1: The deputy speaker who shall be an elected member of the NRC shall be elected by simple majority members of parliament.

He/she shall assist the Speaker from time to time and shall perform all the duties of the Speaker in his/her absence.

Sub-section 2: He shall during every sitting of NRC take roll of member present and shall within 24hours after NRC has adjourned, forward a list of absentee member to the speaker for necessary action in accordance with the provision of this constitution. The deputy speaker shall give all the details of the Association financial transaction at every meeting.

Sub-section 3: He shall be the financial officer of the NRC

He shall be a permanent signatory to the Association account i.e without the Deputy Speaker withdrawal cannot be made from the Association Account.

SECTION 10: CHIEF WHIP

Sub-section 1: The chief whip which shall be an elected member of the NRC and shall be elected at the first sitting of the NRC by simple majority of members present and voting.

Sub-section 2: He shall be responsible for keeping order when the house is in session.

Sub-section3: He shall receive permission from the members of the house who wishes to leave the floor of the house before the meetings of the day come to a close.

Sub-section 4: He shall take message from the speaker to the members and from the members to the speaker when the house is in session.

Sub-section 5: He shall perform other duties as the speaker deems fit pursuant to his function while house his in session.

SECTION 11: CLERK OF THE HOUSE

Sub-section 1: The clerk of the House who shall be an elected member of the NRC shall be elected by simple majority of the NRC present and voting.

Sub-section 2: He shall take the proper minutes of the sitting of the NRC and other duties as the assigned to him NRC.

Sub-section 3: He shall prepare in advance a comprehensive agenda of all the major points to be discussed and appointments to be made at every sitting of the house.

SECTION 12: ASSISTANT CLERK

Sub-section 1: He/she shall be elected by simple majorly vote of members of NRC present and voting.

Sub-section 2: He/she shall assist the clerk from time to time and shall perform all the duties of the clerk in his/her absence.

Sub-section 4: He/ she shall to other duties as may be assigned to him by the NRC.

SECTION 13: PROCEDURE AT NRC MEETINGS (S)

Sub-section 1: procedure at the NRC shall be regulated by the standing orders as set out in schedule 1 of this constitution.

Sub-section 2: Without prejudice to subsection 2 of this section, shall have power to amend the standing orders provided. That any part of the constitution can only be suspended by two third (2/3^rd ) majorly of the members of NRC present and voting at a meeting and; Quorum can only be suspended by a two-third (2/3rd) majority of members of NRC present and voting at a meeting.

SECTION 14: MEETING OF THE NRC

Sub-section 1: The NRC shall hold at least four (4) business meeting in any parliamentary year before the dissolution of that council. The parliamentary year will be period between the general election and another.

Sub-section 2: It shall be the duty of the speaker acting through the clerk of the House to Summon meetings of the NRC and notice of all such meeting shall be circulated to all members at least 3 days before the date of the meeting.

Sub-section 3: All motions passed by 2/3rd majority of the NRC and shall be forwarded to the President or the Vice President for assent and stand binding should the Present or Vice-President delays it for more than seven (7) days.

Sub-section 4: Special meetings of the NRC may be summoned by the speaker or by a written petition of 1/3rd of members of the NRC provided notice of such meetings is given at least 24 hours in advance.

Sub-section 5: Emergency Extraordinary/Congress meetings of the NAAS shall be summoned by the Speaker. On receipt of a written petition duly signed by at least 1/4th of NRC members or 10%  of the financial member of which shall represent all parts in the college within 24 hours        of such petition. Whenever he judges it right in the interest of the Association, in doing so, subject to the provision that it shall be the first duty of the council when thus convened. Notice of such emergency or extraordinary meeting shall be delivered by hand to all NRC members and conspicuously displayed on the Association Notice Board at least six (6) hours before the time of meeting and such notice include the agenda for meeting.

Sub-section 6: Members of the C.E.O Committees and Commissions of the Association shall prepare official report of their sessional activities for debate by the NRC at its last business sitting.

Sub-section 7: subject to the provisions of this constitution, the standing orders as amended from time to time by the NRC shall regulate the proceedings of the meetings of that body.

Sub-section 8: Minutes of proceedings of every meeting and of attendance of the members of N.T.C shall be recorded   by the clerk in a book kept for that purpose. Such minute shall after being approved by the N.R.C be signed by the Speaker at the meeting at which they are read. Every one of such minutes when recorded and signed shall be considered a correct and original record of proceedings.

SECTION 15: RIGHTS OF ATTENDANCE AT NRC MEETINGS

Sub-section 1: Any student or interested persons may attend meetings of the NRC but only members of the NRC can take part in the proceedings.

Sub-section 2: Any student or an interested persons who is not a member of the NRC may be allowance by the Speaker or members of the NRC to address the House.

SECTION 16: QUORUM IN THE NRC

Sub-section 1: Quorum in the NRC shall be formed by at least two-third (2/3rd) of the entire members of the council.

Sub-section 2: If objection is taken by any member of the NRC at the beginning of the meeting that the number of members who begins the sitting be fewer than one third (1/3rd) of the members of that Council and the person presiding ascertained that the number present is still less than third (1/3) of the number of the Council, he shall there upon adjourn the House.

Sub-section 3: Any person who registered and leaves the floor of the House without due permission from the Speaker or Chief Whip shall be deemed not to have attended the sitting not withstanding whether he later returns.

SECTION 17: VOTING IN THE NRC

Sub-section 1: Without prejudice to any provision of this constitution any proposal for decision in the NRC shall be determined by a simple majority vote by members present and voting

Sub-section 2: Voting at the NRC meeting shall be by (open ballot) except the person presiding considered a secret ballot necessary.

SECTION 18: UNQUALIFIED PERSONS SITTING ON VOTING AT NRC

Sub-section 1: Any unqualified student sitting or voting in the NRC shall be deal with as may be decided by the NRC.

Sub-section 2: Without prejudice to sub-section 3 of this section the presence or participation of any person not entitled to be presence at or participate in the proceeding of the NRC shall not invalidate these proceedings.

Sub-section 3: Unqualified members voting a NRC meeting will invalidate such voting.

SECTION 19: FOREITURE OF SEATS IN THE HOUSE

Sub-section 1: A member of the NRC shall be deemed to have forfeited his seat in the council if he absents himself/herself from three (3) consecutive meetings of NRC without justifiable excuse or written from the speaker.

Sub-section 2:  Any member who loses his seat by virtue of the provision in subsection 1, of this section shall be disqualified from being elected into the NRC again or holding any other Association’s office again.

Sub-section 3: The speaker’s ruling as to whether or not the expiation for absence adduced is good, valid or acceptance shall be subjected to its being overruled by at least two-third (2/3) majority of NRC present and voting.

Sub-section 4: A member of the NRC shall be deemed to have forfeited his seat on receipt of a demand for his removal signed by at least two-third (2/3rd) of his constituency representatives, provided such a demand shall contain reason (s) for his removal.

Sub-section 5: A member of the NRC shall vacate his seat on ceasing to be a member of the Association. In case a member of NRC is temporarily suspended from the university as a result of misbehavior, such a person, will be deemed to have forfeited his seat temporarily pending the time such suspension terminates.

SECTION 20: REGIGNATION (S) IN THE HOUSE

Sub-section 1: Any member of the NRC wish to resign his membership shall in the first instance do so in letter signed and submitted to his consistency leader. Thereafter he shall inform the clerk of the house in writing which must be dully signed.

Sub-section 2: Any resignation in the House shall be announced in the floor of the House at the meeting succeeding the submission of such a letter to the clerk of the House.

Sub-section 3: Such proceeding shall only take effect from the moment it is read on the floor of the House and accepted accordingly.

SECTION 21: FILLING OF VACANCIES ARISING FROM FOREFEITURE OF SEAT OR RESIGNATION.

The Speaker shall through the chief electoral officer order that vacancies in the NRC arising due to forfeiture of seat/resignation be filled within twenty-one days from the date the vacancy occurred.

ARTICLE 3: EXECUTIVE ARMS

SECTION1:  CENTRAL EXECUTIVE COUNCIL

Sub-section 1: The Executive power of the Association are here in vested in the Central Executive Council (CEC) and subjected to the provisions of this constitution, such power (s) may be exercised by them directly or through officers subordinate to them provided that nothing in this section shall prevent the NRC from delegation functions on persons Committees or commissions other than this body.

Sub-section 2: The Executive power of the Association shall include the execution and maintenance of this constitution and all matters with respect to which the NRC has power to make rules and regulations.

SECTION 2 COMPOSITION OF EXECUTIVE ARM

Sub-section 1: The central executive council shall consist of:

a The President

b The Vice President

c The General Secretary

d The Assistant Secretary-General

e The Public Relations officer

f The Welfare Officer

g The Financial Secretary

h The Exchange Programme Coordinator

i The Sport Secretary

j The Social Secretary

Sub-section 2: All officials of the Association should be students of the college of Agric, Science who have spent at least a year in the university and shall be elected by secret ballot.

Sub-section 3: All officer of the central executive council shall take Oaths of officers in accordance with section 7 of Article 2.

Sub-section 4: Subject to Article 2 section 3 subsection 1 of this constitution, any executive member shall have the right to attend any NRC meeting as observer.

Sub-section 5: Without prejudice to subsection 4 of this section any executive member shall have the power to sponsor a bill on any issue that concerns his portfolio which is to be discussed by the NRC.

SECTION 3: FUNCTIONS OF THE OFFICERS

THE PRESIDENT

Sub-section 1:

Ø  The president shall be the head of the Association and the leader of the CEC.

Ø  He shall supervise and co-ordinate effectively all aspect of the Association’s activities

Ø   shall have the power to come to the house and address it on any issue he feels to be important and requires urgent consideration in accordance with the provision of section 3 sub-sections 1 articles 3.

Ø  Preside and direct all proceeding (s) of all executive and general meetings

Ø  Have the prerogative of calling general meetings through the secretary.

Ø  Have the power to adjourn or close a disorderly meeting on the condition that, at least one-third (1/3rd ) of the members at the meeting supports him/her

Ø  Endorse adopted minutes of meetings in or conjunction with general secretary.

Ø  Sign in conjunction with the general secretary all minutes and other relevant documents of the Association.

Ø  Provide every assistance needed to the vice-president during the NAAS/AGRIC WEEK.

Ø  Inform the speaker when-ever he/she wishes to address the house at least (5hrs) five hours before the commencement of the NRC meeting he/she desired to attend.

Ø  He shall be a signatory to the association’s account.

Sub-section 2:

(i) During any period for which The office of the president is vacant or The Association President is absent from the campus or he’s/she’s unable to perform the function of his office by reason of illness or The president is removed in accordance with the provision of this constitution; the function of that office subject to the provisions of this section shall be performed by the Association’s Vice President.

(ii) In the absence of the vice president the functions enumerated in the Article 3 section 3               sub section 2 of this constitution shall be performed by the speaker of the NRC for not               more than 30 days in which a bye-election shall be conducted to elect a new president.

Sub-section 3: The Vice President  

Ø  Shall Assume the function of the president when the latter is not around or vacant

Ø  Assist the president in the performance of his/her duty

Ø  Be the chairman of the NAAS/AGRIC WEEK committee.

Ø  Perform all other functions as may be assigned to him/her by the president.

Sub-section 4: General Secretary

The General Secretary shall:

Ø  Summon all general meetings as be directed by the president

Ø  Be responsible for all the Association’s correspondence and shall keep the Association’s property entrusted in his case and custody.

Ø  Organize and maintain regular contact with other sister Association, members, and honorary life members.

Ø  Record all the proceedings of the general meetings of the Association.

Ø  Prepare and make available to all members the Agenda of any meeting of the General meetings

Ø  Accompany the president in all outside engagements or where the sec-general is indisposed Assistant secretary will take charge.

Ø  Prepare and present an annual report in a general meeting at the end of the tenure of office of regime.

Ø  On the advice and approval of the central executive council, compile a comprehensive record of the activities of the council for the parliamentary year and shall thereafter present the same to the NRC at the last meetings of the council.

Sub-section 5: Assistant General Secretary.

The Assistant general secretary shall:

Ø  Assist the general sec. in the discharge of his/her duties Perform all the duties of the general sec in the latter’s absence or upon removal

Ø  Take minutes of all executive meetings as may assigned by the general sec or the Executive council.

Sub-section 6: Public Relation Officer

The Public Relation Officer shall:

Ø  Be responsible for making public activities of the Association such as the Agric-week

Ø  Shall be responsible for giving appropriate reactions to public statements which affect the Association directly.

Ø  Assume other functions which may be assigned to him/her by the executive council

Ø  Shall be the Chairman of Editorial board committee.

Sub-section 7: Welfare Officer

The Welfare officer shall:

Ø  Shall be responsible for matters relating to the general welfare of the Association members and the entire Association guess.

Ø  Shall be responsible for keeping association’s physical properties.

Ø  Shall be a member of the Agric-week committee.

Ø  Shall be the chairman of the welfare committee of the Association

Ø  Shall assume other functions which may be assigned to him/her by the executive council.

Sub-section 8:  Financial Secretary

The Financial Secretary shall:

Ø  Collect the dues and issues receipts of payment to all financial members of the association.

Ø  See to the general financing of the Association

Ø  Be a signatory to the Association’s Account

Ø  Make his/her account available for Auditing when necessary on request by the NRC

Ø  Be the chairman of the fund-raising committee that might be set-up

Ø  Submit the report of all financial transaction (s) to the general secretary for inclusion in annual report.

Ø  Perform any other functions as may be assigned to him/her by the executive council.

Sub-section 9: Social Secretary

The Social Secretary shall:

Ø  Be responsible for all the social activities of the Associations.

Ø  Shall chair the orientation week committee and NAAS dinner committee.

Ø  Shall co-host with the president any visiting Association to the college.

Sub-section 10: Sports Secretary

The sports Secretary shall:

Ø  Be in charge of all sporting and recreational activities of the Association such as the annual inter-level football competition and other sporting activities.

Ø  Liaise between the sports council of the university and the Association.

Ø  Chair the Association’s sports week.

Sub-section 11: Exchange Programme Co-ordinator.

The Exchange Programme Coordinator shall:

Ø  Act on behalf of the National exchange coordinator of NAAS in his chapter.

Ø  Secure placement for students coming to his locally for the exchange programme (s).

Ø  Handle all matters pertaining to the exchange programme.

Ø  Search for local farmers who would be ready to absorb members for exchange programme (job placement).

Ø  Shall perform any other functions as may be assigned to him/her by the Executive council.

SECTION 4: COLLECTIVE RESPONSIBILITIES COUNCIL

Sub-section 1: The CEC shall be collectively responsible for any act or omission by any officer which is in accordance with the joint decision reached by the CEC.

Sub-section 2: Any officer of the CEC should be solely responsible for any act or omission by him which is not in accordance with the provision of subsection 1 of this section.

SECTION 5: MEETING OF THE EXECUTIVE COUNCIL OF THE ASSOCIATION

Sub-section 1: The Executive council of the Association shall meet as often as necessary for the effective running of the Association.

Sub-section 2: Meetings of the council shall summoned by General-Secretary or the Assistant-Secretary in his/her absence on the advice of the president.

Sub-section 3: Two-Third (2/3rd) of the Executive council members shall constitute a quorum of the Executive meetings.

Sub-section 4: The Executive shall decide the manner in which he/she shall vote in the every of a tie.

Sub-section 5: The Association general-Secretary or the Assistant general–Secretary in his/her absence shall be ascribed to the Executive council within five (5) days of such a meeting.

ARTICLE 4

SECTION 1: JUDICIARY

The judicial powers of the Association are here invested in the courts and Electoral petition committee to which this section relates.

SECTION 2

Sub-section 1: There shall be a judicial council of the Association consisting of 7 (seven) members in all.

The Chairman who shall be a student from part III –V in the college and must have in the past be a member of any council in the college.

Six (6) others appointed from part III-V of the colleges.

Sub-section 2: They shall be appointed by the NRC at its first business meeting.

Sub-section 3: There shall be a student Bar Committee (SBC) which shall consist of Ten (10) members.

Membership shall be selected in accordance with the general provisions of the Judicial Council.

The committee shall have its own rule and regulation and the Chairman shall come from the judicial council.

SECTION 3: FUNCTION OF JUDICIAL COUNCIL

Sub-section 1: shall function for one parliamentary year and stand dissolved after a now council has been appointed to succeed it.

Sub-section 2: The council shall, decide all questions of interpretations referred to it under Article 2 section 8 subsections 5 of this constitution.

Sub-section 3: shall try all matters referred to it by the NRC, the Association President and other members of the association.

Sub-section 4: it shall hear appeal in the decision of the Electoral Petition Committee.

Sub-section 5: Without prejudice to other situations that covered here other cases tabled by the council shall include:

Ø  Official Corruption.

Ø  Affairs of a resigning officer which the speaker may refer to it.

Ø  Violation of the provision of this constitution.

Sub-section 6: Council shall be solely financed by the Association.

Sub-section 7: The council shall commence work within seventy-two hours (72hrs) of the receipt of any matter refereed to it.

Sub-section 8: No member of the council shall take up any office/appointment of the Association during his/her tenure of office.

Sub-section 9: the chairman/any other member of the council may be removed by a motion raised by ¾ of the members of NRC present and voting provided they form a quorum.

ARTICLE 5: COMMITTEES, BOARDS AND COMMISSION

SECTION 1: BUDGETARY AND FINANCE COMMITTEE

Sub-section 1: The committee shall consist of a chairman and four (4) other members which shall be appointed by the NRC at its first business sitting.

Sub-section 2: Members of the committee shall be drawn preferably from within the NRC.

Sub-section 3: The committee shall at the beginning of every parliamentary year receive or cell for and deliberate on the budget of the executive council, NRC judicial council and other association committees and commission and submit a report to the on the NRC.

Sub-section 4: The committee shall, if necessary, review or draw up financial institutions and shall not take effect until it is ratified by the NRC.

Sub-section 5: The committee shall check and on auditing the balance sheet of the executive council and other association committees and commissions make a report to the NRC.

SECTION 2: AUDIT COMMITTEE

Ø  Membership shall be selected in accordance with the general provisions of the Audit committees.

Ø  No member of the current executives shall serve in this committee.

Ø  The committee shall have the prerogative power to summon any executive, member of the executive council to tender any financial document in respect to his/her office.

Ø  The number of members shall be five (5).

Ø  Members shall be selecting from any part in the college (not more than 3 members from a part.

Ø  The committee shall audit the account of the financial secretary as warranted by the NRC or members of the Association whose number is not less than seven (7).

Ø  Shall forward their findings and recommendation (s) to the NRC which shall act in accordance with section 5 subsection of this constitution.

SECTION 3: WELFARE COMMITTEE

Sub-section 1: shall consist of a chairman and five (5) other member.

Sub-section 2: The Welfare officer shall be the chairman and members shall be class representatives from parts I to V in the college nominated by the NRC.

Sub-section 3: The committee shall receive and consider complaints and suggestions on academic affairs of the students.

Sub-section 4: The committee shall make recommendation (s) to the executives via the chairman.

Sub-section 5: The committee shall take care of the general welfare of the students in the college.

Sub-section 6: The committee shall be responsible for doing such other things that are reasonable incidental to the good of the association member.

SECTION 4: PRESS BOARD

Ø  The Association editorial board shall be named Agro scope press club.

Ø  The Association in addition to NAAS editorial board shall allow other press club (s) and deemed fit, by the executive council and NAAS representative council of the Association.

Sub-section 1: The Editorial Board

The editorial board shall be financed by the Association and shall work with the public relation officer of the Association.

Membership shall be selected/screened by the editorial board.

The Editor- in chief shall be the public relation officer.

Sub-section 2: Other press club (s) may not be financed by the Association.

Sub-section 3: Collective Responsibility.

Both the editorial Board and other press club (s) shall be jointly responsible for:

i. Publishing at least one major magazine annually.

ii. Issuing articles of agricultural, scientific socio political and cultural backgrounds.

iii. The Association’s Editorial Board (i.e Agro scope Press Club) and any other press Club (s) shall be dissolved re-constituted and or reshuffled by the members of the press club.

iv. All members of the association’s Editorial Board, any other existing press club must pay their annual dues within the first quarter of the Harmmattan semester of the academic session.

SECTION 5: SOCIAL COMMITTEE

Ø  There shall be a social affairs committee consisting of not more than five (5) members with the social Secretary as the chairman.

Ø  The committee shall arrange for all social as well as cultural activities association and assist the Social secretary in the discharge of his duties.

SECTION 6: SPORT COMMITTEE

Ø  There shall be a sport committee of the Association consisting of all game captains within the sport secretary as the chairman.

Ø  He shall assist the sport secretary in the effective discharge of his duties.

SECTION 7: ELECTORAL COMMISSION

Sub-section 1:

Ø   There shall be an Electoral Commission consisting of five (5) Electoral Officers appointed by the NRC at the end of every parliamentary year.

Ø  Members shall be drawn from the part II – V.

Ø  All member of the electoral committee shall be financial members of the association.

Ø  An Electoral Officer shall hold office for a parliamentary year and shall not be eligible to vote or be voted for at any elections during his/her tenure nor be removed by the NRC except on grounds of misconduct in his official duties, and in accordance with the provision of this constitution.

Ø  The commission shall be charge with the Responsibilities of organizing and conducting the election in to the executive and the N.A.A.A representative council.

Ø  The commission shall choose time for the election, but should respect popular public opinions, particularly from the general meeting.

Ø  The Electoral commission shall stop any election when there is break down of law and   others (crisis).

SECTION 8: ELECTION PETITION COMMITTEE

Sub-section 1: There shall be an Election petition committee.

Sub-section 2: Members shall be nominated by the NRC at the end every parliamentary year.

Sub-section 3: The number of members shall be (5) five.

Sub-section 4: Members shall be drawn from the Departments.

Sub-section 5: this committee shall be charged with the responsibilities of hearing petitions/cases as may be filled by any candidate in any election.

Sub-section 6: the committee shall scrutinize the fairness of the election and make recommendations which shall be final, unless an appeal against it has been lodged with judicial council.

Sub-section 7: The election petition committee shall cancel any election result if malpractices or misconduct are well documented and established by either the electoral officers or by members of the Association.

SECTION 9: STUDENT DISCIPLINARY COMMITTEE

Sub-section 1: there shall be a student disciplinary committee set up by the NRC which shall consist of five members.

Sub-section 2: The committee shall see to the matters of discipline, misconduct or abuse

of officers among Elected/Nominated officers.

Ø  This committee shall have power to summon any erring appointed officers.

Ø  This committee shall treat other matter refer to it  by the NRC.

Ø  This committee shall recommend the appropriate diplomacy measure (s) for any Association officers or employee (s) found guilty of any of the allegation contain in the sub-section (2) (a) of this section.

Ø  The committee shall  be financed by the Association.

Ø  The composition of the membership should be drawn from members of the Association.

SECTION 10: ASSOCIATION’S PROPERTY

Sub-section 1: Every officer of the Association shall take  due and give proper account of the Association’s property on trusted in his/he care and hand over same or his/her successors by means of well-prepared document designed for this purpose, by the budgetary and finance committee.

Sub-section 2: A successor to an officer shall lodge immediate compliant to the NRC for any Association’s property on shall be deemed liable to account for it on the complaint of his/her successor.

ARTICLE 6: MISCELLANEOUS

SECTION 1: OATH

Sub-section 1: Each member of the CEC, NRC and the Judicial shall assuming office take an ‘Oath’ as prescribed in the Appendix of this constitution.

Sub-section 2: The ‘Oath’ shall be administered by the provost of the College on the swearing-in of the both the CEC and NRC.

Sub-section 3: The former speaker shall administer the Oath on the incoming officials of the Association if the Provost of the College is not available.

SECTION 2: CODE OF CONDUCT

Sub-section1: There shall be a “Code of Conduct” as expressed in the Appendix on the constitution.

ARTICLE 7: ELECTIONS

SECTION 1: ELIGIBILITY

Subsection 1: Subject to other provisions of this constitution only registered members of this Association who have spent at least an Academic session in the University shall be eligible to vote and be voted for.

Sub-section 2: Member of the Association who has been indicted for official or financial misappropriation and have proving guilty and convicted of any criminal offence by competent panel of enquiry is not eligible to contest for any office.

Sub-section 3: Members of the Association shall be allowed to contest for a post (the same office) for 2 terms but not for the third terms.

Sub-section 4: A dismissed officer of the Association cannot be eligible for any association elections throughout his/her staying in the college.

Sub-section 5: Member (s) of the Association contesting for NAAS president must have in the past been an honorable or serve NAAS or his/her Department in any recognized capacity.

Sub-section 6: Person (s) contesting for the President and Vice-President of the Association must be a financial member of the Association.

Sub-section 7: Any person, who contest election into the CEC and loses, shall not be eligible to contest election into the NRC in the same parliamentary year.

SECTION 2: ELECTORAL LAW

Sub-section 1: Each nomination paper shall bear the signature of propose and a seconded and shall be counter signed by the person signifying his/her acceptance of the nomination.

Sub-section 2: No person shall nominated more than one candidate for each post.

Sub-section 3: A candidate may withdraw from an election by submitting a letter to the Electoral Commission of such decision.

Sub-section 4: The Electoral Commission shall draw a list of names or candidates for the various officers and exhibit such  list on the college notice board at least two (2) days before the elections are held and no name shall be added to the  after the names have been exhibited.

Sub-section 5: If there are no candidates into any office, the nomination shall be extended for an appropriate length of time.

Sub-section 6: Election results shall be announced not later than 24 hours (Twenty four hours) after the elections have been held.

Sub-section 7: Election petitions shall be filled with Election petition committee within forty-eight (48) hours of announcement of election results.

Sub-section 8: In case of tie during election to an officer, the electoral commission shall have the power to conduct a fresh election, to decide who is to occupy the post.

Sub-section 9: Bye election shall be held immediately a post is vacant but no office of the Association shall be eligible to contest for such vacant post without first resigning his/her post.

Sub-section 10:

i. A vacant office shall be filled by the process  through which such office is normally filled.

ii. Such office (s) shall be filled latest thirty (30days after vacancy is ascertained subject.

Sub-section 11: Election of a new CEC shall be held towards the End of 2^nd Semester.

Sub-section 12: The election of the NRC shall be held 3 days after the CEC election.

Sub-section 13: There shall be a bye-election within twenty-one (21) days to fill all vacancies of an Association’s office or of the membership to the NRC occasioned by resignation, removal or otherwise of a student.

SECTION 3: REMOVAL OF THE ASSOCIATION OFFICERS

Sub-section 1: Any officer of the Association shall cease to hold office if motion for his removal is supported by two third (2/3rd) of members of the NRC present and voting at a meeting, provided they form a quorum.

Sub-section 2: A notice in writing is given to the Speaker of NRC which states that the conduct of the Office is investigated so as to ascertain whether he is guilty of misconduct in the performance of his functions. The notice is signed by not less than one-third (1/3) of all members of NRC, the Speaker shall forth with refer the matter to the NRC.

Sub-section 3: The speaker shall there upon convene a meeting of the NRC to consider the matter and he/she, any other person presiding at the meeting shall after permitting the motion to be debated during such period as he deems fit direct a vote on the motion/notice and the officer shall be dismissed on a vote of at least two-third (2/3) of the members of the NRC present and voting.

Sub-section 4: REMOVAL OF SPEAKER OF NRC

The speaker shall be removed by two-third (2/3) of the members of the NRC present and voting at the NRC meeting provided they form a quorum and the Deputy Speaker shall act pending the time  a new Speaker is elected.

SECTION 6: RESIGNATION OF ASSOCIATION’S OFFICER

Sub-section 1: Any appointed/elected officer of the Association may resign his office, post or seat or other appointments in writing to the competent authority in accordance with the provisions of this section.

Sub-section 2: The officer resigning must if he holds any executive post at least two (2) weeks before his resignation will take effect, submit a comprehensive report of his official activities to the date of his resignation.

Sub-section 3: Any Association officer resigning under the provisions of this section except, the Speaker of the NRC shall tender his resignation to the speaker, if the speaker is resigning office, he shall forward his letter of resignation to the NRC.

Sub-section 4: No resignation shall take officer unless and until the competent authority specified in this section has accepted it, and unless and until this is done, the resigning officer shall loyally discharge the duties of the office he intends to vacate.

Sub-section 5: The Competent authority may before accepting the resignation offer  refer the case to the Association  Judicial Council if it in satisfied  that the resignation is frivolous or is an attempt to escape liability for  a wrongful conduct against the interest of the entire members of the Association and for which the officer could have otherwise been unanimously dismissed.

SECTION 7 CERTIFICATE OF MERIT

Sub-section 1: Any officer of the Association shall on successful completion of tenure of office be awarded a certificate of merit

Sub-section 2: the provision of subsection (1) above also include NRC members, electoral commission or nay other committee deemed to have performed successful in any task given him

Sub-section 3: At any condition where in any recipient of certificate of merit is found guilty of any mistrust any time such certificate shall be declared invalid.

ARTICLE 8: CARETAKER COMMITTEE

SECTION 1

Ø  A care-taker committee shall be set-up by the NRC.

Ø  It shall function whenever the CEC is not in place for more shall one (1) month.

Ø  There shall be a caretaker committee of the Association which shall consist/of:

Subsection 1: the chairman, who shall perform the functions under Article 3,

Subsection 2: the Deputy Chairman, who shall perform the functions under Article 3,

Subsection 3: the Secretary General who shall perform the functions under Article 3

Subsection 4: the Assistant Secretary General who shall perform the functions under Article 3, section 3, subsection 4.

Subsection 5: the welfare officer, who shall perform the function sunder Article 3,

Subsection 6: the public Relations officer, who shall perform the function under Article 3,

Subsection 7: the Financial Secretary, who shall perform the functions under Article 3,

Subsection 8: They shall be liable to be audited by the Budgetary and Finance Committee of the Association.

Ø  They are vested with the executive authority under Article 3, section 1, subsection 1 and 2.

Ø  They shall perform all other functions of CEC as contained in Article 3 of this constitution.

Ø  Members shall during the transition period not be eligible for elections.

Ø  They shall prepare a well document hand-over note to the in-coming executive before leaving office.

SCHEDULE

“STANDING ORDERS

The order in which Business shall be transacted is as follows:

1. THE INAUGURAL MEETING

a. Swearing –in of the Association officials by the provost/this representative or the former speaker of the House.

b. Presidential Address.

c. Address by the Provost or his representative.

2. OTHER BUSINESS MEETINGS

a. Reading of minutes of last meeting.

b. Discussions of matters arising from the last meeting.

c. Correspondents.

d. Written reports of committee and officers.

e. Finance.

f. Issues for Discussion.

g. Motions for debate in the order in which they  appear on the agenda.

h. A.O.B.

i. Adjournment.

3. MOTIONS

Original Motions.

i. All motions duly signed shall be submitted in writing to the clerk of the House not later than 3 days before such meeting.

ii. Any bill submitted to the Clerk of the House shall  be displayed on the Association’s Notice Board at least 48 hours before the meeting and such a bill shall be included in the agenda of the meeting at which it is to be discussed.

iii. A motion which has been  moved and  seconded shall not  lapse unless the mover is absent from the meeting it the time the motion is tabled for debate.

Amendments:

i. To leave out words, or

ii. To leave out words and insert or add others, or

iii. To insert add other words.

MOTION WITHOUT NOTICE SHALL BE:

i. Motion withdrawing a motion.

ii. Motion to adjourn the meeting.

iii. Motion that the question be put now.

iv. Motion to adjourn debate.

v. Motion to introduce any business deemed by the speaker to be urgent.

vi. Motion to reverse a decision of the speaker.

vii. Motion to suspend standing order or a clause of the Constitution.

viii. Motion to limit or extend time for debate.

ix. Motion to alter procedure of business.

x. Motion to post-pone consideration of a motion to date.

xi. Motion to refer any issue to committee.

RULES OF DEBATE

Ø  A member of the House shall stand when speaking and shall address the Speaker/chairman and the House.

Ø   If two or more members rise up at a time, the Speaker/Chairman shall determine to whom precedence shall be given.

Ø  If the Speaker/Chairman, as occasion rise to assert this authority any member of the Council standing shall immediately resume his seat.

Ø  Debate must be limited to the immediate pending question.   

Ø  The Speaker/Chairman shall rule out of order a member who fails to adhere to the subject under discussion.

Ø  A member shall not speak more than once on the same motion or amendment.

Ø  The mover of an original motion and reply to the debate on the same motion and in rely shall limit himself to answering statements or arguments made in the course of the debate.

Ø  The Speaker may call to order any member of the House for disregarding the Authority of the speaker or for abusing the rules of the House. If after such caution, such a member persist in  misconduct himself, the Speaker may:

(i)          Disqualify the member from voting on a specific issue; or

(ii)        Order the member to take leave of the House for a specific period of time.

Ø  All members of the NRC shall remain standing when Speaker enters the House and shall sit down when he has taken his seat.

POINT OF ORDER

Ø  A point of order when raised must be heard at all-time except during the time of voting unless such standing order intends to refer to misconduct in voting procedure.

Ø  It can also be concern such matters as Indecorum

Ø  Intention to refer standing order and or a clause of the constitution Violation of the standing order.

Ø  Introduction of the matter not relevant to the question under consideration.

CONSTITUTIONAL ORDER

This shall prevail all over the orders:

Ø  A constitutional order shall be invoke to suspend all points of order pending the resolution of a particular matter under debate.

Ø  It shall be invoked to refer to a clause of the constitution if a matter have been debated upon without following the normal constitutional procedure, any decision therefore shall be annulled through a constitutional order but not before it is properly tabled

MOTION FOR ADJOURNMENT

The mover of the original motion shall have a right to reply to a motion of adjournment after which no further debate shall be permitted and vote shall be taken immediately.

VOTING

Every member except the speaker and the deputy speaker shall be entitled to vote. The speaker shall have a casting and deliberation vote where there is a tie. Voting shall be by a show of hands provided that mover of the motion or resolution shall be entitle to demand a poll if his so desires.

                                                                               

By Hon. Quadri Uthman A.

Corrrected by Hon. Osinubi Gbenga B.

(Bengbens)